Meeting: MHSBM
Date: July 9, 2024
Time: 15:00 – 16:30
Location: Medrock Offices

Attendance

• Joe Pilcher
• Gareth Jones
• John Canepa
• Jason Mesilo
• Pepe Figueredo
• Derek Sene (late to the meeting)
• Absent: John Collins, Johnny Buttiguieg

Agenda

1. Opening Remarks
2. Approval of Previous Minutes
3. JBS Works Update
4. Snagging Meeting
5. Weight Test for Loose Block
6. Engineering Report for Nissen Huts
7. New Finger Pontoon
8. Crane Cover
9. Tender Documents Discussion
10. Focus Camera Installation
11. Meeting with Captain of the Port
12. Meeting with Victor (Office Admin)
13. Any Other Business (AOB)
14. Closing Remarks

Minutes

1. Opening Remarks

• We are moving in the right direction and its good to see us all aligned on a common goal.

2. Approval of Previous Minutes

• The minutes of the previous meeting have been approved.

3. JBS Works Update

• JBS works have been finished, and the invoice has been issued for payment, totaling £35,554.03.

4. Snagging Meeting

• The snagging meeting was held, and all is complete and fine.

5. Weight Test for Loose Block

• The weight test indicated no impact with the loose block. We just need the green light to place the block back in its place and begin operating the crane.
• GJBS will place the block back at some point, even if they need to work around us.

6. Engineering Report for Nissen Huts

• The engineering report indicates a cost of £47,900 to fix the Nissen huts for use as storage. It should then be approved as a permanent structure.
• A vote was held to proceed:
  • Joe: Yes
  • Pepe: No
  • Everyone else: Yes

7. New Finger Pontoon

• We need a finger pontoon to make lifting the boats easier. The cost is £23,000, including transport and fitting.
• John Canepa got the first quote; Derek Sene will get the second quote.
• The preliminary cost of £23,000 has been approved.

8. Crane Cover

• The crane cover spend has been halted.

9. Tender Documents Discussion

• Tenders are all out, and responses have been received.
• Gareth will post the Pier Master job role on Facebook.

10. Focus Camera Installation

• Focus has finished installing cameras and linking systems. We will have a meeting with Daniel Bosano regarding a maintenance contract.

11. Meeting with Captain of the Port

• The meeting went well. We are liaising with the dock controllers as a working group to clear the pontoon names and boat numbers lists as currently its quite a mess.
• We will review the arrears process and enforcement.
• We need to discuss empty berths with the Minister, as the Captain says it has stopped at the ministerial level.
• There are people living in boats in the marina on pontoon K (K21 and K23). This needs to be addressed urgently as it is not allowed in the constitution.

12. Meeting with Victor (Office Admin)

• The meeting with Victor went well. He was pressed to chase outstanding fees, which he did. He will try to be more proactive.

13. Any Other Business (AOB)

• Jason, Acting Captain, has reviewed all the pontoons (A-L) and noted there are 84 eyebolts.
• The mess on the pontoons needs to be addressed.
• The marina will be fixing and repairing; we will subcontract this work.
• Discussion about WiFi in the marina, which should cost around £2,000. A vote was held: 2 for, 2 against.

Action Items

1. Place the loose block back in its place and begin operating the crane once the green light is given.
2. Approve and proceed with the engineering report for the Nissen huts as a permanent structure.
3. Obtain a second quote for the new finger pontoon.
4. Finalize and approve the tender documents for Cleaners, Administrative Officer, Security Officers, Marina Operative, and Pier Master.
5. Gareth to post the Pier Master job role on Facebook.
6. Arrange a meeting with Daniel Bosano to discuss the maintenance contract for the camera system.
7. Liaise with dock controllers to clear the pontoon names and boat numbers lists.
8. Review the arrears process and enforcement.
9. Discuss empty berths with the Minister.
10. Address the issue of people living in boats in the marina on pontoon K (K21 and K23).
11. Monitor and follow up on Victor’s progress in chasing outstanding fees.
12. Revisit the discussion about WiFi installation in the marina in future meetings.
13. Subcontract the work for fixing and repairing the mess on the pontoons.

Next Meeting

• Date: August 6, 2024
• Time: 15:00
• Location: Medroock Offices