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COMMITTEE MEETING MINUTES – 05/11/2024

calendar November 5, 2024

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Meeting: Committee Meeting 
Date: November 5, 2024 
Time: 17:00 – 19:30 
Location: MHSBM Pier Office 

Attendance 

  • Joe Pilcher 
  • Jason Mesilio 
  • Pepe Figueredo 
  • John Collins 
  • John Canepa 
  • Suresh Mahtani 
  • Gareth Jones 

Absent 

  • Suresh Mahtani (With Apology) 

Agenda 

  1. Finger Pontoon and Block Repairs 
  2. Boat Servicing and Repair 
  3. CCTV and Yard Internet 
  4. Forklift Repairs 
  5. Water Management System and Superyacht Water Supply 
  6. Pontoon Water Meters 
  7. Yard Documentation and Licensing 
  8. Debenture Decisions 
  9. Expression of Interest for Storage Units 
  10. Fire Safety Systems 
  11. Boat Yard System 
  12. Treasurer’s Report 
  13. Pontoon Measurements and Fee Structure 
  14. Any Other Business (AOB) 

Minutes of the last meeting (Oct.24) was approved. 

Matters Aring 

1. Finger Pontoon and Block Repairs 

  • The works programme for the repair of the lose blocks is now ready. We are awaiting the cost of this and the timescale. President will contact Richardsons with a view of getting both. Contractor visited Gibraltar and has been advised of the current situation.  
  • Other blocks are also shifting, and a solution proposal and this is worrying as it might interfere with the lifting operations.is with GJBS and the Government. 

2. Boat Servicing and Repair 

  • Our boat is currently undergoing servicing and repair and should be ready within the next weeks. 

3. CCTV and Yard Internet 

  • CCTV cameras have been repaired, and new PTZ cameras are on their way. 
  • The yard now has internet and fully functional CCTV. 

4. Forklift Repairs 

  • The forklift is being repaired by an engineer from Amco. Some additional electrical issues related to the 4WD system still need fixing. 

5. Water Management System and Superyacht Water Supply 

  • Water meters in all pontoons are being placed to monitor faults across the pontoons. Initially this has already identified water leakages in Pontoon F which are being repaired.   
  • The committee is considering taking over superyacht water management. The Captain of the Port has partially agreed, and we will explore solutions within the next month. We may either manage it ourselves or pass to the Captain of the Port all associated infrastructure costs and the payment of the main water meter. 

6. Pontoon Water Meters 

  • Water meters have been installed on the pontoons. The cost has already been recovered through the detection of an undetected leak on pontoon F. These meters will be read weekly to compare with the Water bill received. This will also form part of a report to be prepared anfd presented to the 2026 AGM for discussion after a whole year water usage had been identified. 

7. Yard Documentation and Licensing 

  • Users are signing yard documents as part of a license agreement. 

8. Debenture Decisions 

  • A decision on the amount to be allocated to debentures will be made in December. 

9. Expression of Interest for Storage Units 

  • Seven Expressions of Interest (EOIs) have been received. There will be space for six users in the new storage units to be purchased. The Yard Committee member (Mr. Canepa) and the President will interview all potential clients but will await the Storage units being put in place. 

10. Fire Safety Systems 

  • FSG has addressed the fire alarm systems and installed extinguishers. The  maintenance agreement approved by the Committee is now in place. 

11. Boat Yard System 

  • The boat yard system is functional but does not support online payments. A demo will be provided to the Pier Master before the final purchase. 

12. Treasurer’s Report 

  • The Treasurer’s report will be prepared and shared in due course. 

13. Pontoon Measurements and Fee Structure 

  • A subcommittee will check pontoon measurements and report back to the committee for discussions on new fee structures. The idea was to present this to the 2025 AGM for discussion. 

14. Any Other Business (AOB) 

  • Houseboats Regulation: Houseboats are not legal under current regulations. John has individuals living on his boat, which violates the regulations. We are awaiting further direction from the Captain of the Port on this matter.  
  • Wintering: It is expected that this will not start until next year. The initial thinking is to have boats wintering for 6 months at £6 per day. %0% of this fee will have to be paid up before the boat is wintered with the other 50% being paid before boat is put back in the water. The priority will be given to boats wanting to be wintered for the total 6 months and who pay the full amount up front. 
  • Associate Yard Membership: There wasconsensus in the fact that the Yard activity had to be maximised. It was agreed therefore that Associate Membership would be extended to include all private boats wishing to be lifted in the Yard. Full Yard Associate Membership will be available to all owners of boats not berthed in Government subsidised marinas at £50 per annum. 
  • Family Membership: Family membership already approved will be implemented during the course of November/early December with a view of invoicing during the next Invoice run expected to be in January 2025. 
  • Marina and Yard Basic Cost: The President gave a breakdown of the basic Marina and yard costs. The Marina is now costing £some £10,700 (as opposed to some £13500 which was the JT new figure) therefor showing a saving of some £2800. The Yard would cost some £7860 which would mean that overall, the extra costs of all the new systems (particularly the Yard) would be some £5000. It is expected that the yard would fall short of this but this will be monitored for one year at which time an overall financial report would be presented to the 2026 AGM for discussion.  

Action Items 

  1. Monitor progress on finger pontoon and block repairs by GJBS. 
  2. Complete servicing and repair of the boat. 
  3. Ensure full installation of new PTZ cameras once they arrive. 
  4. Address remaining electrical issues with the forklift’s 4WD system. 
  5. Continue monitoring pontoon faults and develop a water management plan for superyachts with input from the Captain of the Port. 
  6. Finalize and enforce the licensing process for yard users. 
  7. Review and decide on debenture allocation in December. 
  8. Select six users for the new storage units from the EOIs received. 
  9. Provide a demo of the boat yard system to the Pier Master. 
  10. Prepare and distribute the Treasurer’s report. 
  11. Gather pontoon measurement data for the subcommittee’s fee structure review. 
  12. Await further guidance from the Captain of the Port regarding the legality of houseboat residency. 

The meeting ended at 19.30hrs.  

Next Meeting 

  • Date: December 3, 2024 
  • Time: 17:00 
  • Location: Pier Office