COMMITTEE MEETING MINUTES – 08/10/2024
Meeting: Committee Meeting
Date: October 8, 2024
Time: 15:00
Location: Marina Tower Office
Attendance
• John Collins
• Joe Pilcher
• Suresh Mahtani
• Jason Mesilio
• John Canepa
- Johnnie Buttigieg
- Gareth Jones (Phone Link)
Absent:
• Pepe Figueredo (absent)
• Derek Sene (Resigned)
Agenda
1. Approval of Previous Minutes
2. Crane Control and Yacht Club Arrangement
3. Finger Pontoon Status
4. CCTV Maintenance Agreement
5. Electrical Maintenance Quote
6. WiFi for Yard
7. Boat Trollies Delivery
8. Forklift Maintenance
9. OSG Monitoring
10. Water Management for Super Yachts
11. Yard Fees and Surcharges
12. HarbourAssist Software Review
13. Vote of No Confidence for Derek Sene
14. Debentures and Financial Updates
15. Membership Fees and Cards
16. Yard Workers for Boat Works
17. Fire Safety Equipment
18. Any Other Business (AOB)
Minutes
1. Approval of Previous Minutes
• Previous minutes were approved.
2. Crane Control
• Crane control is now sorted.
3. Finger Pontoon
• The deposit on the new finger pontoon has been paid for. The delivery and installation is expected in December 24.
- The dislodged block needs to still be repaired by GJBS. Final works schedules are being completed and a date should be given shortly. It has been stressed that this has to be done and completed before the installation of the finger Pontoon.
4. CCTV Maintenance Agreement
• CCTV maintenance will start after all the cameras are fixed.
• Focus had advised that in order for all the Cameras to be working, 4 new PTZ cameras had to be bought and fitted for £18,000. A discussion ensued and it was agreed that in order to have a fully functional system that could be used by OSG as part of their Security agreement, these cameras would have too be operational. Expenditure was approved
5. Electrical Maintenance Quote
• Balban Electrical Maintenance quote is still pending.
6. WiFi for Yard
• The Yard still had no internet which was affecting its operations. Gareth will speak to Icomm regarding this as soon as possible.
7. Boat Trollies Delivery
• Delivery of boat trollies expected between Thursday and Friday, with arrival targeted for the 19th.
8. Forklift Maintenance
• After failed attempts to have the Forklifter serviced, the Amco Mechanic will take a look at the it.
9. OSG Monitoring
• The OSG contract which had started on 1st October Cameras had now been given access to the Cameras.
• A fingerprint system has been installed by Joe for the use by the Pier Master and all contractors. A trial run would commence once the system was up and running with a view of starting on 1st November 2024. In this way, the hours due to us by the contractors would be monitored.
10. Water Management for Super Yachts
• The committee is considering taking over the water management for super yachts from JT.
• This would be raised in the meeting with the Captain of the Port (COP) due on 16th October 2024.
• Billing will be handled by the marina, which will include a water and service charge.
11. Yard Fees and Surcharges
• Instructions had been issued to have a water meter in each pontoon to monitor water costs per pontoon but also to monitor water costs across the board.
• The membership may need to start paying a water surcharge.
12. HarbourAssist Software Review
• HarbourAssist software was reviewed but deemed too complex for our needs. A new system is being looked into by Gareth in conjunction with the Yard Committee member.
13. Vote of No Confidence for Derek Sene
• Following the letter sent by the President to Me. Sene (Vice President) following the proposed vote of no confidence and the need for Mr Sene to give an account of this to the Committee, Mr. Sene had resigned and thus had not explained his actions to the Committee. The Committee asked the Treasurer to finalise the report before it decided the course of action to take.at the next meeting.
- The president proposed John Canepaas the acting Vice President, and he was voted in unanimously.
14. Debentures and Financial Updates
• The existing debenture of £500,000 was renewed for one year at 6%
• the “B” Bank account currently held £217,000 and the ”A” account some £120,000
• A vote was held to allocate £200,000 to debentures.
• A meeting with the Gibraltar Savings Bank had been set for December 14th.2024, at which date the new debenture would be purchased
15. Membership Fees and Cards
• The President explained that he wanted to introduce the Associate membership scheme with the fees set at £30. This was as a result of discussions that he had with The Watergardens Marina whereby this would allow them to use the yard at a 25% discount basis. A discussion ensued whereby it was agreed that Associate membership would be for the yard only and these members would have no voting rights. It was also agreed that the use of the Yard was always conditional on the yard having spare capacity.
• Many members had approached Committee members asking for them to be allowed more access cards. The president also introduced the Family Membership scheme costing £20 per year, by which Bona Fide family members i.e. Wife or children of the member, could get an access card which would allow them to get access to the Marina. Members using this card would be advised that it is an offense to give out the card to any person not authorised to be in the Marina. This would be a mechanism to help bona fide family members to get personal access.
• It was agreed that the membership fee should be put up to £25 with set increases happening on a yearly basis. This would have o be agreed at an AGM.
16. Yard Workers for Boat Works
• The committee agreed to explore the possibility of getting entities with the necessary licenses to work within the yard as an authorised Agent of the Yard obviously at a cost to them. It was agreed that the Secretary would issue an Expression of Interest (EOI) to test the market.
17. Fire Safety Equipment
• FSG would be approached to extend the existing contract that they hold to service the Fire Alarm and Extinguishers in the Marina to the Yard. The cost was approved.
18. Committee Vacancy
• The President advised the Committee that he had a preliminary discussion with Mr. Andrew Camilleri with a view of asking him to join the Committee. Mr. Camilleri had in the new Member’s forum intimated that he would be willing to help. His inclusion in the Committee was unanimously accepted.
19. Any Other Business (AOB)
• The President reported that following a meeting between the Port Controllers, the new Pier Master, the Yard Committee member and himself, a good rapport had been created and the Pontoon lists were being worked on by both sides with a view of ensuring that both sides held the same information.
Action Items
1. Follow up on the delivery of the new finger pontoon. (Vice President)
2. Begin CCTV maintenance after all cameras have been fixed and new PTZ cameras are installed. (Secretary)
3. Ensure Wi-Fi installation for the yard. (Secretary)
4. Organise maintenance for the forklift with Amos Mechanic. (Vice President)
5. Complete water management discussions with the Captain of the Port and implement water meters and billing changes. (President)
6. Finalise the documentation required for the Yard (President)
7. Proceed with the new debenture process, set for December 14th.
8. Investigate the possibility of yard workers for boat works.
9. Arrange for FSG to supply fire safety equipment.
10. Obtain an appropriate Yard App (Secretary)
11. Place in the Public domain the Expression of Interest (Secretary)
12. Finalise the Yard Costings prior to March 2024 and overall costs (Treasurer)
Next Meeting
• Date: November 5th, 2024
• Time: 17:15
• Location: Marina Tower Office