Meeting: MHSBM
Date: June 5, 2024
Time: 17:15 – 18:45
Location: MedRock Offices

Attendance

Attendees:

• Joe Pilcher (President)
• Derek Sene (Vice President)
• Suresh Mahtani (Treasurer)
• Gareth Jones (Secretary)
• Johnny Buttigieg (Captain)
• John Collins (Committee)
• John Canepa (Committee)
• Pepe Figueredo (Committee)
• Jason Mesilio (Committee)

Agenda

1. Opening Remarks
2. Approval of Previous Minutes
3. JBS Works Update
4. Snagging Meeting
5. Weight Test for Loose Block
6. Engineering Report for Nissen Huts
7. New Finger Pontoon
8. Crane Cover
9. Tender Documents Discussion
10. Focus Camera Installation
11. Meeting with Captain of the Port
12. Meeting with Victor (Office Admin)
13. Any Other Business (AOB)
14. Closing Remarks

Minutes

1. Opening Remarks

• We need to work better within ourselves and assist each other going forward.

2. Approval of Previous Minutes

• The minutes of the previous meeting have been approved.

3. JBS Works Update

• JBS works should be finished this week.

4. Snagging Meeting

• A snagging meeting is needed for the JBS works.

5. Weight Test for Loose Block

• The weight test for the loose block below the crane will happen this Friday.

6. Engineering Report for Nissen Huts

• The engineering report for the Nissen huts is not complete but should be soon.

7. New Finger Pontoon

• The new finger pontoon for the yard is delayed.

8. Crane Cover

• The cover for the crane will cost £1185. This is being halted for now.

9. Tender Documents Discussion

• The tenders being discussed are for Cleaners, Administrative Officer, Security Officers, Marina Operative, and Pier Master.
• All tender documents have been amended and approved.

10. Focus Camera Installation

• Focus will finish installing cameras and linking systems in the next coming week.

11. Meeting with Captain of the Port

• The President and Secretary met with the Captain of the Port and had a very fruitful meeting. Regular meetings will continue. The next meeting is scheduled for the 8th of July.

12. Meeting with Victor (Office Admin)

• A meeting with Victor (office admin) is scheduled for Monday to discuss invoices, berth payments, and outstanding payments.

13. Any Other Business (AOB)

• We hope that once the Pier Master role is fulfilled we hope that a lot of the burden on the committee will be removed.

Action Items

1. Finish JBS works by this week.
2. Schedule and conduct a snagging meeting for JBS works.
3. Perform the weight test for the loose block below the crane on Friday.
4. Complete the engineering report for the Nissen huts.
5. Follow up on the delayed information for the new finger pontoon.
6. Hold off on the crane cover purchase.
7. Finalize the tender process for Cleaners, Administrative Officer, Security Officers, Marina Operative, and Pier Master.
8. Oversee the completion of camera installation and system linking by Focus.
9. Prepare for the next meeting with the Captain of the Port on July 8th.
10. Meet with Victor to discuss financial matters on Monday.

Next Meeting

• Date: July 9, 2024
• Time: 17:15
• Location: Medroock Offices