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COMMITTEE MINUTES – 28/08/2025

calendar August 28, 2025

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28th August 2025

Meeting Minutes

Meeting: Committee Meeting
Date: 28th August 2025
Time: 17:00
Location: Marina Yard Tower

Attendance

Joe Pilcher

Jason Mesilio

John Canepa

Pepe Figueredo

Andrew Camilleri

Edgar Colton

Graham Olivero

Gareth Jones

Suresh Mahtani

Apologies

Johnny Buttigieg (Apologies)

BROUGHT FORWARD FROM PREVIOUS MINUTES

  • Forklifter
  • Nissen Hut Contract
  • EGM
  • Marina Survey
  • Winterisation
  • Marin/Yard structure
  • Red Books/Insurance

Agenda

  1. Docky Docks
  2. Meeting with Minister for the Port
  3. Unpaid Members
  4. Emergency Ladders

Minutes of the last meeting of the June 2025 were approved.

Agenda:

1.  Forklift Repairs

  • Situation still the same.

2    Nissen Hut

  • Mr Canepa advised the Committee that after much discussion and sidestepping problems, the works were to commence on 29th August 2025 and should be ready for the Winter season expected to start on 1st November 2025.

3. EGM

  • The president reported he was preparing a report on the different issues to be taken to the EGM. AS discussion ensued and it was agreed to present the Committee with reports for the next Committee meeting at which stage, decisions on what would be taken and what the Committee would recommend, would be decided.

4. Marina Survey

  • The President insisted that this was a very important issue and asked the Captain to liaise with the Pier master to try and contact Marinetek to set this up.

5. Winterisation

  • It is expected that the yard will be ready to take boats for winterisation on the 1st November 2025. A circular will be sent to members to advised of this and get members to confirm their boats. It was agreed that if their were not enough members interested, the system would be offered externally.

6.  Marina/Yard structure

  • The President explained that all the contractors were coming up to their first year. In general the Operations Committee were happy with their work and would extend their contracts. However, there was a problem with the manning of the CYC contract given that there was a requirement to have three persons during a boat lift. This deprived the Marina of its operative. The Operations Committee felt that the contract needed to be enhanced to segregate the Maina Operative from the Yard and to ask CYC to add a labourer to the Yard crew from 0800 to 1400 to help with the lifting of botas. At the same time, the operations Committee felt that Saturdays should not be a normal working day. The new system had been discussed with CYC who has agreed and given a new quote for the system at yard £8895 and Marina at £2880 using the same formulas as agreed in the main contract. This worked out at some £800 a month more which was felt by the Committee to be acceptable. A date, possibly on 1st September 2025, would be agreed with CYC to start the new amended contract.

7. Red Book and Insurance

  • The President reminded the meeting of the decision that had been taken at the previous meeting to insist that members produce their Red Book and insurance before allowing a renewal of the Berthing License.  This instruction had been given to the Administration which would shortly send all members notification of this.

8. Docky Docks

  • The Vice President advised that there were issues with Docky Docks and advised that he felt that we should not allow any further Docky docks into the Marina. A discussion ensued wherein it was felt that this was a matter that should be discussed with CoP at our next quarterly meeting with a view of asking our members that to obtain authorisation from the Port before being allowed to place a Docky Dock in the Marina. Once, and if this was authorised, the Licence mechanism agreed at the AGM would be implemented.

9. Winterisation

  • The President opened the discussion on the cost of the winterisation of member’s boats in the Nissen Hut. Various charging formulas were discussed and the Committee agreed to charge a fee of £10 per square meter of the boat’s area per month. A minimum of 6 months would be contracted with boats not being able to be launched until that period had passed. This was slightly above the cost in bordering marinas. No discount would be applied to members but it was agreed that Lifting. Pressure hosing and hauling back would be for free for members, If members wanted their boats on hard standing after the Winterisation, this would have to be paid separately. A 50% deposit would have to be paid in advance. President was asked to put this in the Updates and ask for firm requests for wintering.

10. Meeting with the Minister for the Port

  • The President advised the Committee that the Secretary had arranged for the Committee to meet the Minister on the 12th September. This meeting was mainly to advise the Minister of the strength of feeling amongst our members as tip the non issuing of berths with the fact that our income had also declined. The fact the Advisory Board which the law required to be put in place had not been set up to the detriment of the Marina since it would be through this mechanism that the Association could pressurise the existing Port operations. A discussion ensued and it was felt that these were the two points that had to be explained to the Minister. The Committee would follow the lead of the President in the meeting with the Minister to ensure a clear message getting to her. This feedback would then be given to our members at the EGM.

11. Arrears

  • The President identified that there were only three members that had not paid their dues. These would now be called to an interview by the Disciplinary Board and asked to correct this immediately or be expelled. In the case of the latter, this would be irrevocable.

12. Emergency ladders 

  • The captain advised the Committee that a member had brought to his attention that the emergency ladders which had been placed at 50 meter intervals had been removed by the Pier Master on repairing them and had placed them on the back of the main pontoon and not replaced the once positioned in the middle of the pontoon. He felt that this constituted a problem as the emergency ladders were not placed at 50 meter intervals as had been the case before. A discussion ensued wherein the Committee felt that the previous system should be retained and asked the Captain to ensure that emergency ladders were put back to where they were initially even if this meant that more ladders had to be bought since. It was felt that the ladders put on the rear of the main pontoon were not to be removed.

13. Pontoon Lights 

  • The President advised the Committee that many of the Pontoon lights were now dim and, in any case, there was a design fault were most lights could be switched off as they were connected to the main circuit and not controlled by the light sensors. The President said that a cheaper system was to connect the Pontoon light to the electricity grid. A general discussion ensued wherein the Committee felt that the Pontoon lights should not be put on the electric grid due to safety reasons. The Committee nominated Gareth Jones, the IT rep., to discuss the matter with the electrician and get back with new quotes to the Committee.

Action Items

  • Nissen Hut Contract
  • EGM
  • Winterisation
  • Marin/Yard structure
  • Emergency ladders
  • Water Issues

There being no further business the meeting terminated at 19.15 hrs.

Next Meeting

  • Date: Thursday 25th September 2025
  • Time: 1700 hrs
  • Location: Office at Marina Tower