breadcrumb-icon Home breadcrumb-arrow Communications breadcrumb-arrow COMMITTEE MINUTES – 31/07/2025
before

COMMITTEE MINUTES – 31/07/2025

calendar July 31, 2025

after

31st July 2025

Meeting Minutes

Meeting: Committee Meeting
Date: 31st July 2025
Time: 17:00
Location: Marina Yard Tower

Attendance

Joe Pilcher

Jason Mesilio

John Canepa

Pepe Figueredo

Andrew Camilleri

Edgar Colton

Apologies

Graham Olivero(Apologies)

Johnny Buttigieg (Apologies)

Gareth Jones  (Apologies)

Suresh Mahtani (apologies)

Agenda

  1. Forklift repairs.
  2. Nissen Hut works
  3. Liaison with the Port on the Marina Survey
  4. Security Sub Committee
  5. Accounts Structure
  6. Pier Master Duties and change of Structure
  7. Water Issues
  8. Insurance Claim
  9. EGM
  10. Winterisation
  11. Red Books and Insurance
  12. Any other Business

Minutes of the last meeting of the June 2025 were approved.

Agenda:

1.  Forklift Repairs

  • We have found an entity that will look at the Forklift over the next week

2    Nissen Hut

  • Mr Canepa explained the problems that they had encountered but assured the Committee that the works should start over the next few weeks and end by latest September 2025. Works were now programmed for starting mid to late July and would be completed by September 25. Yard manager and Pier Master would work at ensuring that all the stuff in the Nissen Hut was stored elsewhere or thrown away.

3. Liaison with the Port.

  • The president reported that the Port were slow in reacting to the weekly issues brought to the attention of the President by the Pier master. We would continue to insist that the agreements arrived at with CoP and SPO were put in motion but felt that not enough importance was put to this by the ort. We would persevere.

4. Security Sub Committee

  • The Captain will prepare a report for the EGM.  This was being worked at.

5. Marina Pontoon/Flex maintenance.

  • The Operations Committee is preparing this report but need to contact MARINETEK before the study is set up to look at the initial contract if available. There has been no movement on this.

6. Bookkeeping

  • The matter had been discussed by the Treasurer and the Captain who had agreed that the cheapest option i.e. Resolute, was the successful bidder. The matter was brought back to the Committee for ratification as the President declared an interest and wanted to abstain. The Committee agreed with the Treasurer’s decision and voted in favour with the President abstaining.

7. Marina/Yard structure

  • The Vice President explained that there were issues with the management exercised by the Pier Master. A discussion ensued where it was agreed that the President would send the Pier Master a second warning letter and have a discussion with him on the way forward. If the matter did not improve, a new structure would need to be worked on.

8. Water Issues

  • The President brought back the issue of the loss of water but wanted to address the matter of the fixed pipework. It was agree that the Pier Master would at the end of the Summer, be looking each individual water connection and making decisions on whether these had to be removed or not. These decisions would be communicated to the Berth holders and if not removed by them, would be removed by the Pier Master.

9. EGM

  • The President advised that a date had been set for the EGM on Thursday 30th October at 6 pm. A discussion ensued on the different points that the Committee would take to the EGM and the position it would adopt. It was agreed to bring these at the next meeting in late August with a view of finalising them in the meeting of September 25. The matters to be brought to the EGM were 1. Water cost to be borne by members as per the constitution 2. Yard Costs exceeded income and therefore members would have to decide whether to remove the discount or do an agreement to subsidise members 3. No increase of Berthing fees but mechanism to charge small boats in large berths. Empty Berths.

10. Winterisation

  • The President opened the discussion on the cost of the winterisation of member’s boats in the Nissen Hut. Various charging formulas were discussed and the Committee agreed to charge a fee of £10 per square meter of the boat’s area per month. A minimum of 6 months would be contracted with boats not being able to be launched until that period had passed. This was slightly above the cost in bordering marinas. No discount would be applied to members but it was agreed that Lifting. Pressure hosing and hauling back would be for free for members, If members wanted their boats on hard standing after the Winterisation, this would have to be paid separately. A 50% deposit would have to be paid in advance. President was asked to put this in the Updates and ask for firm requests for wintering.

11. Red Books and Insurance

  • The Vice President felt that not enough was being done to ensure that the MHSBM Association kept within the constitutional requirements in relation to keeping records of Red Books and Insurance information both of which we were required to do under law. A discussion ensued whereby the importance of collecting monies and the problems that this was likely not create was mentioned. After the discussion the general consensus was that in the coming year, no monies could be collected unless an up-t-date Red Book and Insurance were presented to the Administration. In the case of payments via Bank, these would be held pending the docs brough t to the Office. 

12. Winterisation

  • The President opened the discussion on the cost of the winterisation of member’s boats in the Nissen Hut. Various charging formulas were discussed and the Committee agreed to charge a fee of £10 per square meter of the boat’s area per month. A minimum of 6 months would be contracted with boats not being able to be launched until that period had passed. This was slightly above the cost in bordering marinas. No discount would be applied to members but it was agreed that Lifting. Pressure hosing and hauling back would be for free for members, If members wanted their boats on hard standing after the Winterisation, this would have to be paid separately. A 50% deposit would have to be paid in advance. President was asked to put this in the Updates and ask for firm requests for wintering.

13. Any Other Business 

  • The President brought the matter of Mr. Pozo who was a member that had been expulsed the year before for non-payment and who had written to the Committee explaining the reasons for this. The letter which explained the circumstances for this to happen were analysed by the Committee and it was felt that they were sufficient to warrant giving him another chance. The Administration would be advised to write to him advising him that if all debts including those of last year were paid before the end of August 25, he would be readmitted to the Association.
  • The President advised that some 10 members were still in arrears and were now being dealt with by the Disciplinary Committee. The Disciplinary Committee would send them the last letter which gave them the ability to write in or make representations as Mr Pozo had done, but failing this these members would be brought to the Committee for expulsion. Once this was done, there was no going back because this year, things have been done according to the letter of the Constitution. 

Action Items

  • Nissen Hut Contract
  • EGM
  • Marina Survey
  • Winterisation
  • Disciplinary Committee reports
  • Marin/Yard structure
  • Red Books/Insurance
  • Water Issues

There being no further business the meeting terminated at 19.30 hrs.

Next Meeting

  • Date: Thursday 28th August 2025
  • Time: 1700 hrs
  • Location: Office at Marina Tower

28th August 2025

Meeting Minutes

Meeting: Committee Meeting
Date: 28th August 2025
Time: 17:00
Location: Marina Yard Tower

Attendance

Joe Pilcher

Jason Mesilio

John Canepa

Pepe Figueredo

Andrew Camilleri

Edgar Colton

Graham Olivero

Gareth Jones

Suresh Mahtani

Apologies

Johnny Buttigieg (Apologies)

BROUGHT FORWARD FROM PREVIOUS MINUTES

  • Forklifter
  • Nissen Hut Contract
  • EGM
  • Marina Survey
  • Winterisation
  • Marin/Yard structure
  • Red Books/Insurance

Agenda

  1. Docky Docks
  2. Meeting with Minister for the Port
  3. Unpaid Members
  4. Emergency Ladders

Minutes of the last meeting of the June 2025 were approved.

Agenda:

1.  Forklift Repairs

  • Situation still the same.

2    Nissen Hut

  • Mr Canepa advised the Committee that after much discussion and sidestepping problems, the works were to commence on 29th August 2025 and should be ready for the Winter season expected to start on 1st November 2025.

3. EGM

  • The president reported he was preparing a report on the different issues to be taken to the EGM. AS discussion ensued and it was agreed to present the Committee with reports for the next Committee meeting at which stage, decisions on what would be taken and what the Committee would recommend, would be decided.

4. Marina Survey

  • The President insisted that this was a very important issue and asked the Captain to liaise with the Pier master to try and contact Marinetek to set this up.

5. Winterisation

  • It is expected that the yard will be ready to take boats for winterisation on the 1st November 2025. A circular will be sent to members to advised of this and get members to confirm their boats. It was agreed that if their were not enough members interested, the system would be offered externally.

6.  Marina/Yard structure

  • The President explained that all the contractors were coming up to their first year. In general the Operations Committee were happy with their work and would extend their contracts. However, there was a problem with the manning of the CYC contract given that there was a requirement to have three persons during a boat lift. This deprived the Marina of its operative. The Operations Committee felt that the contract needed to be enhanced to segregate the Maina Operative from the Yard and to ask CYC to add a labourer to the Yard crew from 0800 to 1400 to help with the lifting of botas. At the same time, the operations Committee felt that Saturdays should not be a normal working day. The new system had been discussed with CYC who has agreed and given a new quote for the system at yard £8895 and Marina at £2880 using the same formulas as agreed in the main contract. This worked out at some £800 a month more which was felt by the Committee to be acceptable. A date, possibly on 1st September 2025, would be agreed with CYC to start the new amended contract.

7. Red Book and Insurance

  • The President reminded the meeting of the decision that had been taken at the previous meeting to insist that members produce their Red Book and insurance before allowing a renewal of the Berthing License.  This instruction had been given to the Administration which would shortly send all members notification of this.

8. Docky Docks

  • The Vice President advised that there were issues with Docky Docks and advised that he felt that we should not allow any further Docky docks into the Marina. A discussion ensued wherein it was felt that this was a matter that should be discussed with CoP at our next quarterly meeting with a view of asking our members that to obtain authorisation from the Port before being allowed to place a Docky Dock in the Marina. Once, and if this was authorised, the Licence mechanism agreed at the AGM would be implemented.

9. Winterisation

  • The President opened the discussion on the cost of the winterisation of member’s boats in the Nissen Hut. Various charging formulas were discussed and the Committee agreed to charge a fee of £10 per square meter of the boat’s area per month. A minimum of 6 months would be contracted with boats not being able to be launched until that period had passed. This was slightly above the cost in bordering marinas. No discount would be applied to members but it was agreed that Lifting. Pressure hosing and hauling back would be for free for members, If members wanted their boats on hard standing after the Winterisation, this would have to be paid separately. A 50% deposit would have to be paid in advance. President was asked to put this in the Updates and ask for firm requests for wintering.

10. Meeting with the Minister for the Port

  • The President advised the Committee that the Secretary had arranged for the Committee to meet the Minister on the 12th September. This meeting was mainly to advise the Minister of the strength of feeling amongst our members as tip the non issuing of berths with the fact that our income had also declined. The fact the Advisory Board which the law required to be put in place had not been set up to the detriment of the Marina since it would be through this mechanism that the Association could pressurise the existing Port operations. A discussion ensued and it was felt that these were the two points that had to be explained to the Minister. The Committee would follow the lead of the President in the meeting with the Minister to ensure a clear message getting to her. This feedback would then be given to our members at the EGM.

11. Arrears

  • The President identified that there were only three members that had not paid their dues. These would now be called to an interview by the Disciplinary Board and asked to correct this immediately or be expelled. In the case of the latter, this would be irrevocable.

12. Emergency ladders 

  • The captain advised the Committee that a member had brought to his attention that the emergency ladders which had been placed at 50 meter intervals had been removed by the Pier Master on repairing them and had placed them on the back of the main pontoon and not replaced the once positioned in the middle of the pontoon. He felt that this constituted a problem as the emergency ladders were not placed at 50 meter intervals as had been the case before. A discussion ensued wherein the Committee felt that the previous system should be retained and asked the Captain to ensure that emergency ladders were put back to where they were initially even if this meant that more ladders had to be bought since. It was felt that the ladders put on the rear of the main pontoon were not to be removed.

13. Pontoon Lights 

  • The President advised the Committee that many of the Pontoon lights were now dim and, in any case, there was a design fault were most lights could be switched off as they were connected to the main circuit and not controlled by the light sensors. The President said that a cheaper system was to connect the Pontoon light to the electricity grid. A general discussion ensued wherein the Committee felt that the Pontoon lights should not be put on the electric grid due to safety reasons. The Committee nominated Gareth Jones, the IT rep., to discuss the matter with the electrician and get back with new quotes to the Committee.

Action Items

  • Nissen Hut Contract
  • EGM
  • Winterisation
  • Marin/Yard structure
  • Emergency ladders
  • Water Issues

There being no further business the meeting terminated at 19.15 hrs.

Next Meeting

  • Date: Thursday 25th September 2025
  • Time: 1700 hrs
  • Location: Office at Marina Tower